Article 1: Purposes
Article 2: Offices
Article 3: Calendar
Article 4: Membership
Article 5: The Voting Members
Article 6: The Annual Meeting
Article 7: Special Meetings & Referenda
Article 8: Elections of Officers and Directors
Article 9: The Witan
Article 10: Incapacitation
Article 11: The Officers
Article 12: Standing Committees
Article 13: Discrimination
Article 14: Resignation of Members
Article 15: Open Financial Records
Article 16: Non-Profit Nature of the Corporation
Article 17: Amendment and Replacement of the Bylaws
The bylaws contained herein were originally adopted by the Witan of CedarLight
Grove, ADF at Samhain, 1996 c.e.
1) Ãr nDraÃocht FÃ©in: A Druid Fellowship, Inc., also known as “A.D.F.”, or “ADF” is the legal structure for a Neopagan Druidic religion based on the beliefs and practices of the ancient Indo-Europeans, adapted to the needs and sensibilities of modern people. CedarLight Grove, ADF Inc. is the legal structure for a local grove of Ãr nDraÃocht FÃ©insituated in Baltimore, Maryland. CedarLight Grove, ADF Inc. is a nonprofit religious and educational, corporation organized to practice the full spectrum of legal activities practiced by any religious organization including a variety of charitable, educational and community service activities.
2) Neopagan Druidism, as we define it, is a comprehensive and inclusive polytheistic faith, through which we learn to integrate scientific and intuitive conciseness into lives of tolerance and respect for ourselves, our world and all that dwells therein. We are dedicated to the central belief that our Earth is sacred, and that we must strive to live in ways that preserve and protect Her. We are further dedicated to the full achievement of human potential and to the worship of the Old Ones, that we may more fully manifest our central belief.
3) The bylaws declared herein are designed to help us achieve these ideals, and to fulfill our responsibilities as enumerated in the bylaws of Ãr nDraÃocht FÃ©in: A Druid Fellowship, Inc. All future bylaws and amendments shall be similarly intended.
ARTICLE 1: PURPOSES
1) To accomplish the goals and ideals introduced in the Preamble, the members of CedarLight Grove, ADF Inc. advocate and practice, as an integral part of our faith, many sciences, arts, and disciplines. This we do to change ourselves, each other, and the world around us.
2), CedarLight Grove, ADF Inc. advocates and practices, as an integral part of our faith, open, inclusive, and public ceremonies to worship the seasons of Earth, the Old Ones, the rites of passage that mark the cycles of our lives, and magical rituals to accomplish our other goals in an honest and ethical manner.
3) CedarLight Grove, ADF Inc. advocates and practices, as an integral part of our faith, scientific and scholarly research and debate about the ancient Druids, the Indo-Europeans, comparative religion, folklore, ethnomusicology, and all fields of human knowledge.
4) CedarLight Grove, ADF Inc. advocates and practices, as an integral part of our faith, ecological and environmental research, education, and responsibility, in keeping with our reverence for and worship of Earth.
5) CedarLight Grove, ADF Inc. advocates and practices, as an integral part of our faith, a wide variety of auditory, graphic, movement, dramatic, liturgical, and other arts and crafts.
6) CedarLight Grove, ADF Inc. advocates and practices, as an integral part of our faith, the investigation, dissemination, and performance of a wide variety of healing arts and technologies, including herbal, nutritional, mental, magical, and spiritual methods. As required by civil law, we advise all parties concerned as to the presence or absence of appropriate credentials.
7) CedarLight Grove, ADF Inc. advocates and practices, as an integral part of our faith, the use of divinatory arts and sciences as tools for spiritual counseling and liturgical guidance. As required by civil law, we advise all parties concerned as to the presence or absence of appropriate credentials.
8) CedarLight Grove, ADF Inc. advocates and practices, as an integral part of our faith, the investigation, dissemination, and performance of a wide variety of counseling and conflict resolution arts and methods, including techniques to mediate and judge disputes between organizations and/or individuals. As required by civil law, we advise all parties concerned as to the presence or absence of appropriate credentials.
ARTICLE 2: OFFICES
1) The principal office of the Corporation shall be located within the City of Baltimore, in the State of Maryland, USA; or in the immediate environs thereof. The Corporation may have other such offices, either within or without the State of Maryland, as the officers may designate or the business of the Corporation may require from time to time.
ARTICLE 3: CALENDAR
1) The CedarLight Grove, ADF Inc., hereby adopts in principal and in practice the calendar declared in the bylaws of Ãr nDraÃocht FÃ©in: A Druid Fellowship, Inc. unless otherwise specified herein.
ARTICLE 4: MEMBERSHIP
1) The members of CedarLight Grove, ADF Inc. shall be those individuals committed to supporting and participating in the vision, community and fellowship of CedarLight Grove, ADF Inc. Such individuals shall attest their commitment to CedarLight Grove, ADF Inc. by adding the entry of their choice, as evidenced by their signature, into the “Book of CedarLight”; and by their presence at a minimum of three grove high rites each year as well as two business meetings per year. Lore Meetings or Rites of Caffeina are not included. If one is unable to meet this requirement, they may petition the Witan to be allowed to maintain membership.
Before signing the Book of CedarLight, certain requirements must be met. The prospective member shall fill out the membership form and return it along with their membership dues to the membership coordinator or the Senior Druid. If a Compassionate Membership or a “Volunteer Membership” is desired, that request will have been made in writing and approved by the Witan. Means will be available for members to pay memberships in increments. The prospective member can then request to sign the Book of CedarLight at the next High Rite via the Senior Druid.
2) All members are expected to pay the current membership fee each year. If one cannot afford the fee, they may apply in writing for a Volunteer Membership, which involves volunteering in and around the Grove ($1= 1 hr). All existing memberships will run from Yule to Samhain. A Compassionate Membership is available to someone who is unable to afford their membership dues and unable to volunteer at the Grove. Compassionate Membership application must be made in writing and approved by the Witan. ADF memberships will not be paid for by CLG in Volunteer or Compassionate Memberships.
3) In addition to the conditions of membership enumerated above, children under the age of 12 must have the signed and notarized permission of at least one parent or legal guardian, in order to become a member of CedarLight Grove, ADF Inc.
4). The members of CedarLight Grove, ADF Inc. may, by simple majority vote, collectively extend membership to any individual whose membership, having once been established as required herein, has been allowed to lapse.
5) Members of CedarLight Grove, ADF Inc. are encouraged, but not required to also become members of Ãr nDraÃocht FÃ©in: A Druid Fellowship, Inc.
6) Members of CedarLight Grove, ADF must bring all owed funds current in order to renew membership to CedarLight Grove, ADF.
ARTICLE 5: THE VOTING MEMBERS
1) Unless the voting privileges of a member have been removed as specified elsewhere in this article, all members of CedarLight Grove, ADF Inc. shall be “Voting” members, also known as the “members of record”.
2) The members of CedarLight Grove, ADF Inc. may, by a vote of not less than three quarters, revoke the voting privileges of any member demonstrating a pattern of behavior antithetical to the goals, ideals, beliefs and practices to which CedarLight Grove, ADF Inc. is dedicated, as specified in these bylaws.
3) Except as otherwise mentioned in these bylaws, a quorum for voting purposes shall consist of fifty percent of the voting members.
4) Proxy votes may be assigned to voting members who are to be present at an annual or special meeting, through the signing of the proxy statements.
5) If election or referendum choices are combined with a proxy statement, the person receiving the proxy must cast those votes given him or her according to any electoral choices marked on the combined ballot/proxy statement. If a given member sending in such a proxy has not made any such electoral choices, the person receiving the proxy may cast those votes according to his or her best judgment.
ARTICLE 6: THE ANNUAL MEETING
1) The annual meeting of the members of CedarLight Grove, ADF Inc. shall be held during the period between Samhain and the Winter Solstice, at a time and place to be designated by the officers of the Grove, and published to all members not less than 21 calendar days before the date set for said meeting.2) There shall be mailed to each voting member at her or his last known address, by first class mail, at least three weeks prior to the annual meeting, a notice setting out the time and place of the annual meeting. Said notice may be incorporated into a CedarLight Grove, ADF Inc. newsletter published at the appropriate time.
3) When a quorum is not present in body or proxy at the annual meeting, those present may adjourn to such a day and time as a majority shall agree upon, but not less than seven days from the date of adjournment. At the reconvened annual meeting the necessary quorum shall drop to ten percent of the total membership vote.
4) When a quorum is present at an annual meeting, elections for all offices open shall be held as described elsewhere in these bylaws.
5) The Witan will hold quarterly membership gatherings to apprise the members of changes to policy, procedures, bylaws and to have these changes ratified.
6} Voting members will retain 1 vote per year of membership up to 10 votes for purpose of elections and major policy changes.
ARTICLE 7: SPECIAL MEETINGS & REFERENDA
1) A special meeting or a referendum of the voting members may be called by the request of a majority of the members CedarLight Grove, ADF Inc. Such a special meeting shall be within thirty days of the date the request was submitted, at a location to be selected by the officers of CedarLight Grove, ADF Inc. Notice of such a special meeting, stating its particular purpose, shall be mailed to the voting members as with the annual meeting except the period of prior notification shall be not less that five calendar days.
2) CedarLight Grove, ADF Inc. may decide to hold a referendum through the mails, or by such others means as the officers of CedarLight Grove, ADF Inc. find agreeable at any time. Such referendum may be instead of a special meeting, should the topics under consideration lend themselves to such treatment. Ballots for such a referendum shall be mailed sent with the next issue of the CedarLight Grove, ADF Inc. newsletter, which shall include brief arguments presenting all sides of the topics involved. Voting shall be considered closed sixty days after the issue has been mailed.
ARTICLE 8: SELECTION OF OFFICERS AND DIRECTORS
1) At the first annual meeting after ratification of these bylaws by the then current serving officers of CedarLight Grove, ADF Inc., including both those officers required by the bylaws Ãr nDraÃocht FÃ©in: A Druid Fellowship, Inc. and such other officers as CedarLight Grove. ADF may have identified and filled by public declaration, all officers shall stand for re-election. At that and every subsequent bi-annual meeting, the voting members shall vote to fill those offices in CedarLight Grove, ADF Inc. required by the bylaws of Ãr nDraÃocht FÃ©in: A Druid Fellowship, Inc. and such other offices as the members may find agreeable. The term of each officer is two years, with an optional third year of term.
2) Residents of CedarLight Center are not eligible to hold position on the Witan without the express permission of the Witan of CedarLight Grove. They may volunteer on sub committees and in any other capacity they desire.
3) Any voting member of CedarLight Grove, ADF Inc. may run for election to an office of CedarLight Grove, ADF Inc. All candidates must be prepared to fulfill those requirements for office listed elsewhere in these bylaws, and the bylaws of Ãr nDraÃocht FÃ©in: A Druid Fellowship, Inc. Such requirements must be met prior to taking office, but need not be met a time of election, however, candidates for the Witan must be in good standing with the Grove and have held their voting membership for one full year, meet the requirements of that position, and do not owe funds to the Grove.
4) A plurality of votes cast for a given Office shall be sufficient to elect an Officer.5) Should there be no quorum achieved for the elections (which shall be defined as being the same as for the annual meeting), by presence or proxy, then all incumbent candidates shall be deemed to have been re-elected.
6) Any Officer of the CedarLight Grove, ADF Inc. may be removed for nonfeasance or malfeasance of office, by a three-quarters vote of the voting members. No such removal may be made without written notice by registered mail to the last known address to the subject, giving 30 days to respond. Failure to respond constitutes acceptance of the removal. In an emergency, the remaining Witan may elect to suspend an Officer subject to the review and approval of the entire voting membership of CedarLight Grove, ADF Inc.
7) In the case of the death, removal, expulsion, resignation, or permanent incapacitation of any Officer, the remaining Witan may, at any time thereafter, elect a qualified voting member to finish out the departed Officer’s term.
8) All Officers elected or selected at the annual meeting shall take office as of sundown on the Winter Solstice.
9) The Witan may invite any individual to serve as a Director of the Corporation. Such individuals as accept said invitation of the Witan shall serve as a Director of CedarLight Grove, ADF Inc. Such Directors shall serve at the pleasure of the members of CedarLight Grove, ADF Inc., and may be removed from office by a vote of two-thirds of the membership, and sixty days notification.
10) All Officers and Directors of CedarLight Grove, ADF Inc. shall exercise equal powers and responsibilities, save as otherwise noted in these bylaws.
ARTICLE 9: THE WITAN
1) The Witan of CedarLight Grove, ADF Inc., also called herein The Witan, shall consist of the Officers and Directors as enumerated herein. The Witan shall consist of the Senior Druid, the Pursewarden, and the Scribe as required by the bylaws of Ãr nDraÃocht FÃ©in: A Druid Fellowship, Inc., and other such officers and directors as may from time to time be chosen. The Senior Druid, Pursewarden and Scribe are required to maintain current membership in ADF. The Grove will pay for these memberships.
2) The members of the Witan may exercise all the duties, responsibilities, and privileges normally performed by the Directors of any nonprofit religious corporation, including but not limited those specifically identified by these bylaws, unless a duty, responsibility or privilege is specially assigned to an individual Officer elsewhere herein.
3) The Witan shall hold regular meetings at least once between each Solstice and Equinox at the offices of the Corporation in Maryland, or at such times and places as they shall appoint. Any member of the Witan may call special meetings by giving three day’s notice to each Officer, and to each Director.
4) Regular or special meetings of the Board or any committee may be held in person, via electronic communications devices, or through the mails. These may include: telephone conference calls, a telephone or postal polling of Board Members, etc.
5) A majority of the Witan shall constitute a quorum. Each Officer and Director, as such, shall have one vote. Except as otherwise stated in these bylaws, a simple majority shall carry all motions.
6) At the Witan’s choice, consensus decision making or Robert’s Rules of Order may be adopted for all or part of any given meeting.
7) The Witan shall have the general management of the business and affairs of the Corporation.
8) The Witan shall exercise all the powers that may be exercised or performed by the Corporation under the statutes, the Articles of Incorporation, and the bylaws.
9) Minutes of every meeting of the Witan shall be taken and retained at the offices of the Corporation, or at such other location as the Witan may decide. Any member of Ãr nDraÃocht FÃ©in: A Druid Fellowship, Inc. may see the minutes by consulting the archives or by paying for any copying and mailing expenses.
10) All quarterly meetings of the Witan shall be open to all members of CedarLight Grove, ADF Inc. as may give any member of the Witan twenty-four hours notice of intent to attend.
11) Any voting member may request a position on the agenda of a Witan meeting, for the discussion of matters of concern. Such a member may then address the Witan on the issues involved.
12) The Witan is authorized at their discretion to appoint from their number an executive committee of two or more persons who shall be vested with the powers of the Witan when the same is not in session.
13) The Witan is the supreme authority in the Corporation and may, if necessary, overrule the decisions, policies, and practices of all other groups within CedarLight Grove, ADF Inc.
15) Any Director or Officer may pass her/his proxy onto another for a particular meeting for one or more particular issues (but not a general proxy), verifying such in writing to the Scribe within three weeks following the meeting.
ARTICLE 10: INCAPACITATION
1) A two-thirds majority of the Witan may request any member of CedarLight Grove, ADF Inc. who holds a position of responsibility or trust, including any Director or Officer to submit to evaluation by two or more appropriate medical or psychological specialists, who shall be chosen by the Witan and paid for by the Corporation. A member of the Witan shall be selected to consult with said specialists and shall make a written and verbal report of the specialists’ findings and her or his own.
2) Upon receipt of this report, the Witan may then declare that the person so evaluated is temporarily or permanently incapacitated. Said person shall then be immediately removed from all positions of responsibility either temporarily or permanently, depending upon the declaration.
3) Restoration of her or his previous positions, whether through election, selection, appointment, or simple resumption of duties shall be contingent upon a statement by the same or other acceptable specialists that the individual is once again fit to execute her or his responsibilities.
ARTICLE 11: THE OFFICERS
1) The Officers of this Corporation shall consist of a Senior Druid, a Pursewarden and a Scribe as required by the bylaws of Ãr nDraÃocht FÃ©in: A Druid Fellowship, Inc., and other such officers and directors as may from time to time be chosen. All requirements for office that follow shall be considered guidelines, not strict requirements.
2) The Senior Druid shall exercise the functions enumerated in the bylaws of Ãr nDraÃocht FÃ©in: A Druid Fellowship, Inc. for the Senior Druid of a local grove; and those functions otherwise performed by any President of a non-profit corporation.
3) The Scribe (and/or other designee as approved by the Witan) shall exercise the functions enumerated in the bylaws of Ãr nDraÃocht FÃ©in: A Druid Fellowship, Inc. for the Scribe of a local grove; those functions otherwise performed by any Secretary of a non-profit corporation; and such other functions as are enumerated herein. The Scribe shall keep a record of all votes and minutes of the proceedings of all meetings of the Witan and voting members; shall give notice as required in these bylaws of all meetings; shall send proxy statements and/or mail ballots to all voting members as described in these bylaws; and shall organize all incoming correspondence for reply.
4) The Pursewarden (and/or other designee as approved by the Witan) shall exercise the functions enumerated in the bylaws of Ãr nDraÃocht FÃ©in: A Druid Fellowship, Inc. for the Pursewarden of a local grove; those functions otherwise performed by any Secretary of a non-profit corporation; and such other functions as are enumerated herein. The Pursewarden shall sign all checks, drafts, contracts, and other instruments for the Corporation; shall have custody of all moneys of the Corporation received or disbursed; shall deposit all moneys and valuables in the name of and to the credit of CedarLight Grove, ADF Inc. in such banks or other financial institutions as the Witan shall designate. All checks or other financial instruments involving sums greater than (US) $500 shall require the signatures of both the Pursewarden and the Senior Druid. The Pursewarden shall be responsible for keeping the Corporation’s financial records according to generally accepted accounting principles for nonprofit corporations; will generate quarterly financial reports for the Witan; and may perform all those other duties that would otherwise be performed by a corporate Treasurer.
9) The normal term of office for all officers shall be two years, with an optional third year term.
10) In the event of a departure of an officer or director from the Witan, as described elsewhere in these bylaws, any two offices may be temporarily held by one person simultaneously. Such dual responsibility shall be only until another officer shall be available to take over the duties of the departed Officer.
11) All Officers described in the above sections of this article shall be Directors. Additional offices may be created by the Witan at their discretion. The incumbents of such additional Officers shall also server as directors unless explicitly stated otherwise at the time of election.
12) All officers or directors under 18 must have the signed and notarized permission of at least one parent or legal guardian prior to assuming the responsibilities of a director or officer.
ARTICLE 12: STANDING COMMITTEES
1) The Witan shall create and staff the following committees with such members as may be willing and appropriate: the Finance & Fund Raising Committee, the Publications Committee, the Grove Enrichment Committee.
2) Every standing committee shall be headed by an officer with related duties.
3) The Directors may at their discretion create other committees, both standing and ad hoc.
ARTICLE 13: DISCRIMINATION
1) Membership and rank in CedarLight Grove, ADF Inc., and attendance at CedarLight Grove, ADF Inc. public activities, shall not be denied to any person on the basis of race, ancestry, color, physical disability (except as mentioned elsewhere in this article), age, gender, or affection orientation, but may be denied to individuals practicing creeds inimical to Neopagan Druidism.
2) Membership within the Witan, the clergy, and other such positions of responsibility and trust as the Witan may determine, shall be granted only to those who are not simultaneously practicing a creed inimical to the beliefs to which CedarLight Grove, ADF Inc. are dedicated.
3) As used herein, “inimical creeds” shall include those creeds promulgating intolerance, harm to others or to Earth, and such other faiths and practices as shall be determined by the Witan.
4) A pattern of actions or behavior evidencing a malicious intolerance towards others or an abusive disrespect towards Earth shall be grounds upon which the Witan shall propose a vote to revoke the voting privileges of the culpable member, and for the limitation of eligibility to hold office, as described elsewhere in these bylaws. Strong verbal statements about the theology, history, or psychological characteristics of other religions shall not, alone be considered indicative of intolerance.
5) All organizers of public activities on behalf of CedarLight Grove, ADF Inc. shall make strenuous efforts to facilitate the participation of differently able individuals. Nonetheless, such activities as the Witan may designate may be held in places naturally inaccessible to some.
ARTICLE 14: RESIGNATION OF MEMBERS
1) Members may resign from membership at any time for personal reasons, and will then be eligible to rejoin CedarLight Grove, ADF Inc. at a later date.
2) At the request of the resigned member, or by majority vote of the Witan, a notation shall be entered into the Book of CedarLight indicating the date and identity of the resignation and such other actions as may be desirable. Such action shall not include erasing, deleting masking or in anyway altering the original mark of membership.
3) The Witan may, at its discretion, from time to time, review the Book of CedarLight and determine those members who have failed to attend three activities of CedarLight Grove, ADF Inc. in any single ceremonial year. The Witan, at its sole discretion may accept such extended absence as a declaration of the member’s intent to resign, and so indicate by a notation in the Book of CedarLight.
ARTICLE 15: OPEN FINANCIAL RECORDS
1) All members of ADF are entitled to see the accounting records. The Pursewarden shall make these available at a nominal fee for reproduction and mailing. CedarLight Grove, ADF Inc shall regularly publish balance sheets and other similar summary reports.
ARTICLE 16: NON-PROFIT NATURE OF THE CORPORATION
1) No part of the net earnings of the Corporation shall inure to the benefit of, or be distributed to, its members, directors, officers, or other private persons, except that the Corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the Preamble and Article I of these bylaws.
2) No substantial part of the activities of the Corporation shall be the carrying on of propaganda, or otherwise attempting, to influence legislation, and the Corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
3) Notwithstanding any other provisions of the Articles of Incorporation or these bylaws, this Corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this Corporation.
4) Upon the dissolution of this Corporation, the Witan shall, after paying or making provision for the payment of all the liabilities of the Corporation, dispose of all the assets of the Corporation exclusively for the purposes of the Corporation in such manner, or to such organization or organizations organized and operated exclusively for Neopagan religious, educational or charitable purposes as shall at that time qualify as an exempt organization or organizations under section 501(c)(3) of the Internal Revenue Code of 1954 as revised (or the corresponding provision of any future United States Internal Revenue Law), as the Witan shall determine.
5) It is the preference of the Members of CedarLight Grove, ADF Inc. that, upon the dissolution of the Corporation, any assets remaining, as noted elsewhere in this Article, shall be distributed first to those other local Groves of ADF as shall be desirous of them. The Right of First Refusal for all or any part of the remaining assets shall go to the closest Grove, and continue to subsequently more distant Groves.
6) Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the Corporation is then located, exclusively for such purposes or to such Neopagan organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE 17: AMENDMENT AND REPLACEMENT OF BYLAWS
1) Amendments to these bylaws may be made at any annual or special meeting or referendum, as described elsewhere in these bylaws, by a two-thirds vote of the entire voting membership; or by a two thirds vote of the Officers and Directors at any regular or special meeting of the Witan.